Christ the King Lutheran Church, New Brighton, MN

Congregation Council Meeting Minutes—November 16, 2009

Members present: Pastor Paul, Pastor Deborah, Pastor Shelley, Cheryl Olson (P), Cindy Larson (PE), Dave Durham (T), Ann Bollmeier (S), Allen Pofahl, Kim Burfeind, Len Krumm and Cyndi Lesher. Laura Gleason Hanson attended as a guest.

Members absent: Greg Debelak, John Foell, and Scott Paulson.

I. Cheryl Olson called the meeting to order at 7:03 PM.

II. Pastor Paul opened the meeting with prayer and led a Bible study of 1 John part 2.

III. Council Minutes: Cyndi Lescher moved to approve the minutes from the October 19, 2009. Cindy Larson seconded. Motion carried.

IV. Treasurer’s Report:

a. October total receipts: $96,746.04.

b. October total expenditures: $88,795.06.

c. The budgeting process has started.

V. New Business:

a. A motion was made by Allen Pofahl and seconded by Cindy Larson to approve the revised Foundation Grant Request Procedure, effective January 1, 2010. Motion carried.

New Grant Request Submission Process

1. All grant requests must be submitted electronically.

2. Grant funding decisions will be made by the CTK Foundation Board following grant submission deadlines of April 1 and October 1.

3. The Foundation Board will review grant requests as they are received for completeness. Grant requestors may be asked to make a presentation to the Foundation Board to help clarify the Board’s understanding of the grant request. Funding decisions on grant requests will be deferred until after the grant submission deadlines of April 1 or October 1. In the event that a grant request is made under extenuating circumstances, the CTK Foundation Board may decide to hold a special meeting for grant consideration. Upon the consensus of a majority of the Board, they may make a funding decision on the extenuating grant request at any time during the year.

4. Following the grant submission deadlines of April 1 and October 1, the Foundation Board will submit a list of vetted grant requests to the Congregation Council for their review and input.

a. The Foundation Board President will electronically forward the vetted grant request list along with copies of the corresponding grant requests to the Congregation Council President by May 15 and/or November 15.

b. The Congregation Council will review the vetted grant requests at their May and November meetings (typically held on the third Monday of the month) and provide input to assist the CTK Foundation Board in making funding decisions.

c. The Congregation Council President will communicate the Council’s inputs to the President of the Foundation Board by May 30 or November 30.

5. The CTK Foundation Board of Trustees will make funding decisions for the vetted request list subsequent to receiving the Church Council’s input on the same.

a. The Foundation Board will award grants for approximately 50% of the annual award funds (determined by the Foundation asset holdings on Dec. 31 of the prior fiscal year) following each grant submission deadline. However, the Foundation Board will have the discretion of awarding up to approximately 65% of the annual award funds following the April 1 grant submission deadline, if a larger number of quality grant requests are received or if one or more of the grant requests are substantially larger dollar amounts.

b. At the discretion of the Foundation Board, requestors of non-funded grant requests submitted during the first award period of the fiscal year may be encouraged to resubmit their requests for reconsideration during the second award period.

6. Grant requestors will be notified of the Board’s funding decisions following the funding decisions by the President of the Foundation Board or the President’s designee.

b. The two new wheelchairs were purchased out of the Evangelism budget.

c. Annual reports: The template for these reports should be the same as last year—Gathering, Growing, Giving. They should include what has been accomplished this past year and the goals for the future.

VI. Pastors reports:

a. Stewardship campaign continues. We are currently about $20,000 below last year’s pledges.

b. Attendance at worship is up through November 15 as compared to the same number of Sundays in 2008. This is the first increase in more than 10 years.

c. Pastor Shelley has completed her graduate program in Pastoral Leadership and Administration.

d. Valet parking will resume by December 1, 2009.

e. The Outreach Team would like the Council to advise them on the possibility of contracting for a handicap accessible van to transport several of our members and for several senior community centers. The cost would be approximately $175/week or $10,000/year.

VII. Pastor Deborah closed the meeting with prayer.

VIII. Next meeting December 21, 2009 at 7 PM. Children, Youth, and Family Ministry will be the focus.

IX. Meeting adjourned at 8:37 PM.

Respectfully submitted,

Ann Bollmeier, secretary

GUIDED BY THE GOSPEL: GATHERING • GROWING • GIVING