Christ the King Lutheran Church, New Brighton, MN

Congregation Council Meeting Minutes—April 19, 2010

Members present: Pastor Paul, Pastor Deborah, Pastor Cindy, Cindy Larson (P), Len Krumm (PE), Dave Durham (T), Ann Bollmeier (S), Kim Burfeind, Greg Debelak, John Foell, Jenny Popp, and Todd Stachon.

Staff members present: Dawn Fernstrom, Steve Fisher, Bruce Phelps and Deb Wolterstorff.

Members absent: Cyndi Lesher, Rich Pieper.

I. Cindy Larson called the meeting to order at 7:00 PM.

II. Pastor Paul opened the meeting with prayer.

III. Council Minutes: Len Krumm moved to approve the minutes from the March 15, 2010 meeting. John Foell seconded. Motion carried.

IV. Treasurer’s report:

a. March’s total receipts: $76,166.95.

b. March’s total expenditures: $88,502.03.

Ann Bollmeier moved to accept the financial report. Kim Burfeind seconded. Motion Carried.

V. New Business:

a. Cheryl Olson and Kirk Kleckner presented the update on the Strategic Plan /Action Plan:

i. As a Council, define the 2010 steps of moving forward with the strategic planning process.

ii. The current planning process anticipates the following as Next Steps:

1. Implement the strategic outcomes measurements and reporting of such to Council and the Congregation (define frequency of reporting) as defined in the SP.

2. Move to implementation of the on-going strategic planning and governance communication processes as defined in the Strategic Plan.

3. Consider Gap analysis, define action items and implement.

4. Consider CTK strategic challenges and objectives and establish 2010 – 2011 CTK priorities.

5. Staff develops action plans with specific measurements to define success based on Council 2010 – 2011 CTK priorities (See Action Plans Example Document).

6. As a result of the above, consider and implement changes in 2011 budget, staff job descriptions, governance documents, policies, etc.

iii. Also discussed:

1. Are the Strategic Objectives applicable today?

2. What is the timing?

3. Do the objectives still support the vision of CtK?

4. How do we measure success and how often?

Pastor Paul was asked to assign a staff person to drive the Strategic Plan and documentation. This should be added to their job description. Vice President (Len Krumm) will be responsible to oversee the Strategic Plan move forward within the church council. This will be added to the VP job description.

b. Foundation Grant Requests:

i. Transportation Service to worship at Christ the King Lutheran Church ($4800). We, as the Congregation Council, agree that the request meets the mission of the church and the Strategic Plan. Len Krumm made a resolution to sign the contract with First Student pending legal and insurance company review. John Foell seconded. Motion carried.

ii. Daily Work Communications and Fund Development Investment ($5000). We, as the Congregation Council, agree that the request meets the mission of the church and the Strategic Plan. Ann Bollmeier moved to accept the grant request. Kim Burfeind seconded. Motion carried.

iii. Community Partners with Youth—Elementary and Middle School programs ($2000). We, as the Congregation Council, agree that the request meets the mission of the church and the Strategic Plan. Greg Debelak moved to accept the grant request. Kim Burfeind seconded. Motion carried.

iv. Oil Milling Machine—Nduli Parish—Phase 2 ($3000). ). We, as the Congregation Council, agree that the request meets the mission of the church and the Strategic Plan. Greg Debelak moved to accept the grant request. John Foell seconded. Motion carried.

VI. Old Business:

a. Call Committee reports:

i. The call committee for the Youth and Family Pastor met with Bishop Rogness and Noreen Stevens from SPAS. The main points that emerged included:

1. The emphasis and importance that youth and family ministry will have as we continue to carry forward the strategic planning and marketing of Christ the King.

2. The need for our future pastor to not only carry out the current vision for youth and family ministry but also bring their own vision and experiences.

3. The belief that youth and family ministry should continue to be a ministry that does not stand on it’s own but is welcomed and supported by the whole church community.

The committee has asked to receive five candidates from the Synod and those will be received on April 27.

ii. The call committee for the Children’s Ministry Director has to date received 15 resumes from candidates for the position. They have met twice to review resumes and have begun interviewing. The deadline for applications is April 23, 2010.

b. Constitution/Bylaw subcommittee report: A committee made up of Dick Peterson, Jon Tynjala and Todd Stachon will begin reviewing the constitution and bylaws on Wednesday April 28, 2010.

c. Lead Custodian: A subcommittee of the Property Committee interviewed Tony Norse, our current cleaning custodian, and decided to offer him the position of Lead Custodian. A motion was made by Greg Debelak and seconded by Jenny Popp to accept the recommendation. Motion carried.

d. Cindy Larson led a discussion on branding for the church. Some suggestions were:

i. “Something for Everyone”

ii. “Quality and Friendliness”

iii. “A Place for Everyone”

iv. A Tradition in Music, and a Home for You and Your Family”

Discussion will continue next month.

e. Cindy Larson currently is leading a Website Communication Task Force. This group plans to present to the Church Council on May 17th.

VII. Pastors Reports:

a. Facilities Task Force: The decorating subcommittee has done some research on color palate and design possibilities for pews, choir chairs and flooring. They have pricing on new and refurbished pews. Norm Wells is developing an overall program for the project and will ascertain lighting costs.

b. The Worship and Music Committee approved EMI to install a video distribution system that will allow transmission of the Sunday services to the narthex, nursery, and the hallway opposite the office. They can also be used as messaging boards to broadcast meeting locations, publicize upcoming events, etc. Phil Larson and the Outreach committee researched this project a few years ago, but we did not move forward with it at that time. .

c. Block Party Task Force: Pat Olson and Pastor Deborah will co-lead the 2010 Block Party Team. The Block Party is scheduled for Sept. 19th, 2010. The Community of Nation’s Worship will be incorporated into the 11:00 service.

d. Twenty three young people received their First Communion on Sunday, April 11.

e. Twenty six young people will be confirmed on Sunday, April 25.

VIII. The following 15 people will be received as new members on Sunday May 2, 1010:

a. Rick and Janet Carlson and their children Janelle and Elizabeth

b. Ryan Kantor

c. David and Marilyn Ronnie

d. Brent and Michelle Schicker and their children Ryan, Carlson, and Mara

e. Dan and Joan Schut

Kim Burfeind moved to accept the new members. Ann Bollmeier seconded. Motion carried.

IX. Announcements and Updates: Next meeting May 17, 2010.

X. Pastor Paul closed the meeting with prayer.

XI. Meeting adjourned at 9:08 PM.

Respectfully submitted,

Ann Bollmeier, secretary

GUIDED BY THE GOSPEL: GATHERING • GROWING • GIVING